School Attendance solution Proftech

School Attendance solution, our system enables teachers and guardians to keep track of students via remote notification. The notifications are usually through sms. The systems logs and notifies the guardian when the student arrives or leaves school for any function be it going home arriving from home or from a sport event, or going to a sport function.
The school can also keep track of staff movement in and out of school compound.
No more roll calls, no more paper work, just click and search and all the report is displayed on the screen.
The school can also use it to send customized messages to parents or guardians regarding any event happening in school, such as meetings and school progress.
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A section of schools have now turned to technology using a biometric sign-in system and CCTV cameras to monitor their students.

This follows several incidents of arson, unrest and cases of students reported missing from various secondary schools across the country.

Students line up to sign in using the biometric system which alerts the school and the parents of their whereabouts.

Boarding students sign in on opening days when they arrive and on closing Day as they leave.

As for day-scholars, they log in every morning and log out in the evening when they leave.

When they place their fingers on the sign-in pad, a message is sent to their parents’ phones telling them that their children have arrived in the morning, or left in the evening and during holidays.

“When your child leaves school at 5pm, you can estimate the time they’ll reach although you shouldn’t be too tough as there may be traffic,”.

Parents also receive text messages if their child doesn’t check in within 24 hours, when their children leave school to attend extra-curricular activities or when they fall ill.

“When she went for an agriculture contest I knew and was able to visit,” said another parent.

CCTV cameras installed in various parts of the school also monitor the student’s movement within the institution, making it easy to tell when they are in the wrong place.

“Our belongings can’t be stolen and both teaching and non-teaching staff also have to sign in, so that it is clear who is in the compound at any point in time,”.

Teachers expect that the system will help them monitor movement of their students and help keep them safe.

The biometric system is slowly gaining popularity in various Kenyan schools across the country.

School Attendance Management System solution system does not just serve as a primary access control system. Many companies are now offering complete school management systems that come with biometric authentication too. It is needless to say that biometric authentication is the most accurate way to ensure proper security. One such endeavor of Proftech was to eliminate all the possible threats that can occur within a school premise is the launch of school management software solution This is not only an advanced level school fingerprint system but also serves as a robust multimodal biometric institute management system.

Let us take a closer look at the school fingerprint system that was made better by Proftech.

School management software solution is a complete solution that can be utilized to manage schools, colleges or universities, even any other place where student management is required. This cloud-based software provides a complete solution that gives proper security with the help of biometrics such as fingerprint, finger vein, facial or iris recognition.

School management software solution system covers proper identification for all the facilities that a school might have, such as classrooms, library, laboratory, exam halls, dormitories, and seminars. Here is how the system will work

School management software solution has different modules as an option. One is for the maintaining staff and employee records, and another is for advanced level analytics. The rich analytics portal can be used to see if a student is missing classes regularly or what the average attendance on that day is, and so on. The most exciting part of the system is that it is scalable and customizable. School management software solution is a cloud-based system, can be accessed from anywhere using proper credentials. This enables the system to connect multiple locations of the same institute no matter the time and the distance.

School management software solution is not just about school fingerprint system to provide better security. It is a complete solution that helps to minimize security threats and increase operational efficiency of an organization. This enables the management to better serve the students without being disrupted by massive paper works. If you are looking for a school fingerprint system, you better take a look at our  solution to get the most out of it.

School Attendance Management System solution Integrated Features & Modules

• Student management module
• Class management module
• School Terms Management Module
• Configurable Fees:- Boarding/Bus/ Other fees per student/class/term
• Auto generate of Fee Structure
• Boarding/Transportation management module
• Library management module
• Accounts management module
• Examination Management Module
• School Calendar module
• Fee payment tracking per student with unlimited history
• Optional Web Access Module
• Optional SMS Module

Most challenges in a school are related to identification

Identification of students is one of the important functions in a school, and may other functions like attendance, access, meals, transportation, distribution, etc. are more of less dependent on accurate identification of students. There are various programs and activities that run simultaneously in a school. Keeping records of students’ participation in various programs and activities is an important but exerting task. Precise and auditable student records are also required for government to pass funds for various welfare programs running in schools. Security has also become imperative in school operations as changing times are posing new threats to school security. There have been many instances when school security was compromised and even cost lives of innocents

How biometric technology can help streamline school operations?

Biometric technology can save school administrators from a lot of manual efforts and paperwork. Synchronization of various activities and punctuality is a critical aspect for any school to maintain orderliness. Implementing biometrics at various fronts of schools can reduce time taken in various processes including student registration, attendance, reporting, equipment allotment, library, invoicing, etc. Biometrics, when implemented in a school, dramatically improves daily functioning, and there would be instances that will make you wonder, “Why didn’t we have it earlier?”

There are many fronts where biometrics can help with efficient management and expedited operations, so that school administrators can look into other important things rather than repetitive daily operational. Biometric technology can assist all the operations where identification, access control and authentication are a requirement. Following are the areas where biometrics can streamline operations:

Student registration

At the time of admission, a student’s biometrics can be recorded in the school management software and student identity gets established as long as the student stays in the school. Students require access to many places to avail facilities, for example: cafeteria, library, labs, etc. In certain areas, only specific students can have access, for example: subject specific labs, theater, etc. One time registration of a student’s biometrics makes it possible to enable and disable access to all or specific places. This can be achieved in a few clicks if school has implemented biometric access control to all those areas. Centralized approach of biometric solutions comes handy while granting or denying access to specific areas / facilities.

b) Attendance

With biometrics, there’s no need to put efforts in daily attendance. Biometric enabled attendance system can entirely replace manual attendance system with all paperwork and calculation efforts associated with it. Biometric recognition methods like fingerprint, iris or retina recognition can be employed to automate the attendance system, however, fingerprint recognition is best suited for the purpose being the most cost effective and easy to implement. Once a student is in school, he will scan his / her biometric and time stamped attendance is done. A student’s late arrivals, early departures, absences can be easily tracked and reported with the help of biometric enabled attendance system.

Implementing biometric attendance system also helps school management audits by maintaining biometric backed authentic student attendance records. Since attendance records can affect funding for several welfare programs, it becomes imperative to keep accurate auditable attendance records and with biometric this critical aspect can be achieved easily.

c) Academics

Biometric based implementation of school management software can not only help with student attendance, but also automatically creates academic schedules for students and groups including schedules for extracurricular activities, equipment assignments, exams and any prerequisites.

i) Activity reporting

Biometrics can help with tracking and reporting of students’ participation in various extracurricular activities. How many extracurricular activities students have participated to, and how many of them are showing up can be easily tracked and reported with students’ biometrics. There are numerous activities students can participate to and keeping track of all activities and student participation can become hassle on a manual system. Biometric solutions work like a charm with activity and participation reporting and student-wise or activity-wise reports can be generated on demand.

ii) Equipment allotment

Keeping records of school owned equipment allotment to students can be easily achieved by implementing a biometric based school management solution. When a student needs or allotted a school owned equipment, his or her biometrics are scanned and software automatically makes an entry with the time and date of the allotment. Unlike the possibility of manual records being lost of manipulated, biometric based equipment allotment keep reliable records with student’s biometric proof of allotment.

iii) Exams

Biometric powered examinations can track and report attendances and absences without putting any manual efforts of checking student IDs or counting heads. Students can be asked to scan their biometrics before entry and attendance is marked instantly and effortlessly.

iv) Discipline prerequisites

Biometric system can play a vital role in maintaining discipline in a school. Any prerequisites, if applicable on a student, can be set with biometrics. For example, detained students’ biometrics will not let them be where they should not be at the time of detention. Same way, in-school or out-of-school suspended students can also be marked in the biometric system and it will not allow them to all or specific facilities.

d) Cafeteria

Accurate and reliable records of meals served in the cafeteria are an absolute necessity for the schools participating in National School Lunch Program and the School Breakfast Program in the Schools is collectively spending millions on meal programs but funds are only released with government officials have accurate and auditable records of meals served. This level of accuracy and reliability can be achieved with implementation of biometrics. Students served under school management software solution get their biometrics scanned and records are maintained right when the meal is served. It not only helps with government funding of meal programs but also results in expedited food serving, shorter queues and lesser wait time. Students don’t need to carry cash to pay for a meal or don’t have to be without food if they forget to bring money.

In a manual system, students who are served under subsidized meal plans are required to sign to get meal and it makes them feel different in front of other students. With biometric identification process, payment process is not visible and it works like an equalizer among students being served, be it fully paid or subsidized meal. More and more schools are implementing biometric solution for school cafeteria to expedite whole process and shrink queues. Fingerprint POS implementation is best suited for introducing biometric authentication to a school cafeteria. It is not only cost effective but also easy to implement and maintain. Students just need to put their finger on the scanner and meal transaction if recorded. Other methods like iris scan, retina scan and palm vein recognition can also be adopted depending on the feasibility.

e) Library

Efficient functioning of a library is a mandate for any school to keep up with schedules. School libraries have numerous books and records and some of them can be very precious. Library cards, like other card based systems, have limitations. Cards can be lost, manipulated, and shared. Students also tend to share library cards when they have overdue material with them. This tendency can be addressed with biometrics. Books allotted with student biometrics keep irrefutable records or allotted school owned books.

f) Role based security

Schools can have a lot of personal and other important data of students, employees, activities and finance. Data can be confidential in nature and controlled access to it becomes a mandate to ensure data security. Employees or staff members should have limited access to this data and rights to add, edit or delete information should only be with authorized people. Only limited people or group of people should be able to access this data. Biometrics based school management solution makes sure that school employees are assigned role based security and their access to school and student data can be defined. Biometrics of employees can be collected for the purpose and their level of access can be defined.

i) Invoicing

Accounts department of a school can also make use of biometric technology. Students’ account records can be linked with their biometric data and invoices for dues can be generated just with their biometric scan.

ii) Printing

Printing some of the documents like exam question papers, result sheets and other school documents will require high level of confidentiality and accountability. Implementation of biometric will make sure only eligible people and devices can print the confidential documents. Defining access control with biometric can help prevent any kind of security breach.

School Attendance Management System solution Conclusion

Schools these days are taking up technology implementation seriously, let it be information technology based learning solutions or real-time transport tracking though GPS. They are also implementing solutions which make school operations more efficient. Tablets, laptops, smart-boards, surveillance system or internet based real-time audio video implementations are now commonly seen in schools. A right step towards biometrics can fill the gaps between these technological implementations.

School-wide implementation of biometrics can make a huge difference not only in daily operations, but also in other crucially important aspects like accountability, security and authentication. Biometric can also be used for staff time and attendance; it not only stops “buddy-punching” but also brings transparency in the employee pay-outs. Area where confidential documents are kept can be secured with biometric access control. Installing biometric access control on main door will prevent any security threats to enter the school premises. Biometrics also makes school transportation securer for students and convenient for drivers. Younger students often face difficulties in getting on right bus and getting down at correct stop. New drivers can also fail at visual identification and remembering details. Biometrics can store all these details and make school transport secure and efficient.

Samples of biometric we use

School Attendance Management System solution Main Features

• Automatic attendance management.
• Accelerates payroll processing directly from recording machine.
• User profile management to ensure a high level of security in system.
• Easy to manage and schedule shifts.
• Enables tamper-proof, simple and cost effective data collection.
• Helps to clarify employee attendance discrepancies.